Executive Assistant
Skills
About the role
This is a remote, full-time Executive Assistant position supporting the CEO of Prolific Brands across a portfolio of operating companies. You’ll manage executive coordination, calendars, meeting follow-up, communications, integration work, and accountability tracking in a high-volume environment. The role works with senior leaders across Hawthorne Gardening, Bridgewell, and future acquisition platforms. It is focused on keeping information, decisions, and commitments organized rather than conducting financial or operational analysis.
What you’ll do
- Manage and prioritize the CEO’s calendar and meeting preparation.
- Coordinate meetings and deliverables across portfolio companies and outside parties.
- Record decisions, owners, deadlines, and action items from selected executive meetings.
- Track follow-up work and escalate overdue or unresolved commitments.
- Support acquisition and integration meetings, workstreams, and milestone tracking.
- Help organize high-volume executive email and communications.
- Maintain management workbooks, action trackers, and executive summaries.
- Handle corporate, personnel, financial, and M&A information confidentially.
What they’re looking for
- Experience supporting a CEO, president, senior operator, or comparable leader.
- Exceptional organization across meetings, workstreams, deadlines, and communications.
- Strong follow-up habits, responsiveness, and execution discipline.
- Professional communication with executives and staff at all levels.
- Sound judgment and discretion around sensitive information.
- Working knowledge of Microsoft 365, Teams, Outlook, cloud documents, Slack, AI productivity tools, and project-management applications.
Nice to have
- Experience in a multi-company, multi-location, or private-equity-backed organization.
- Background in distribution, manufacturing, supply chain, or another operating-company environment.
- Experience supporting acquisition integration or organizational transformation.
What’s on offer
- Annual compensation of $100,000–$120,000 based on experience.
- Medical, dental, vision, and life insurance beginning the first day of the month after hire.
- HSA, FSA, dependent-care, and employee-assistance benefits.
- 15 accrued PTO days, two wellness days, volunteer hours, and increasing leave with tenure.
- 401(k) matching after six months.
Questions about this role
Is the Executive Assistant to CEO role remote?
Yes. The posting lists the position as remote.
What is the salary for the Executive Assistant role?
The annual compensation range is $100,000–$120,000 depending on experience.
What software does the Executive Assistant need to use?
The role calls for working knowledge of Microsoft 365, Teams, Outlook, cloud document tools, ChatGPT and other AI tools, Slack, and tools such as ClickUp.
Does this role handle M&A work?
Yes. The assistant supports coordination, information flow, integration tracking, and follow-up during acquisitions and integrations.
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