Remco Realty is hiring: Assistant Office Manager in Winnipeg
Skills
About the role
This is an entry-level Assistant Office Manager contract role in Winnipeg, Manitoba, providing clerical and administrative support to a commercial property-management team. You will report to the Property Manager and work approximately 32 hours per week while learning duties that can lead toward an Office Manager position.
What you’ll do
- Handle telephone calls, emails, visitors, mail and filing.
- Record maintenance messages and distribute information to the appropriate people.
- Prepare deposits, copy cheques, scan documents and update records.
- Respond to truck-bay rental inquiries and tenant concerns.
- Prepare tenant notices, rent reminders and chargeback invoices.
- Collect meter readings and submit information to utility providers.
- Maintain tenant and contractor insurance logs.
- Support budgets, year-end packages and trust-audit preparation.
- Assist with tenant ledgers, cheque runs and lease-administration files.
- Cover selected Office Manager duties when required.
What they’re looking for
- One to two years of receptionist, administrative-assistant or similar experience is preferred.
- Grade 12 or an office or administrative-assistant diploma is required.
- Strong interpersonal skills, tact and diplomacy with tenants, contractors, clients and the public.
- Excellent English communication skills.
- Microsoft Office 365, including Word, Excel and Outlook.
- Keyboarding speed of 50 to 60 words per minute.
Nice to have
- Experience with Spectra Property Management Software.
- Bookkeeping experience.
What’s on offer
- Contract position of approximately 32 hours per week.
- Flexible schedule and a collegial office environment.
- Training across Office Manager, accounting and lease-administration duties.
- Potential progression into an Office Manager role, with remuneration adjusted as skills develop.
Questions about this role
Where is this Assistant Office Manager job located?
The role is based in Winnipeg, Manitoba, Canada.
How many hours per week is the position?
The position is approximately 32 hours per week.
What education is required?
Grade 12 or a Business Office/Administrative Assistant diploma is required.
How much experience is preferred?
One to two years as a receptionist, administrative assistant or in a similar role is preferred.
Is this a permanent position?
The listing identifies it as a contract position.
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